Exhibitor Services

Thank you for exhibiting at TCEP CONNECT 2020. We are very excited you will joining us in Fort Worth!

EXHIBITOR SERVICE CENTER

Location

The Worthington Renaissance Hotel
200 Main Street, Fort Worth, TX 76102
Exhibit Hall: Rio Grande Ballroom (Lower Level)

Show Date & Hours
Friday, April 3, 2020, 7:00am - 6:30pm

Exhibit Hall Reception
Friday, April 3, 2020, 5:00pm - 6:30pm

Move-In
Thursday, April 2, 2020, 1:00pm - 5:00pm

Move-Out
Friday, April 3, 2020, 6:30pm - 8:00pm

Important Contacts

Nann Philips, CMP, CMM, DES
Exhibitor & Sponsor Management
(972) 489-0718
[email protected]

Freeman
3801 Adler Dr, St 100, Dallas, TX 75211
(214) 634-1463 fax (469) 621-5601
[email protected]

Order exhibitor services online
Freeman Online mobile app

Many questions can be answered with the Freeman Exhibitor Service Kit or by logging onto Freeman Online.

Go to Freeman Online Or Download the Printable Exhibitor Service Kit here

IMPORTANT DEADLINES

March 12 Discount deadline for show services (electrical, audio-visual, etc).
March 13 Hotel reservations discount deadline. After this date, hotel reservations are subject to availability and prevailing rate.
March 15 Provide company description for mobile app. 
March 20 Register booth staff. A link will be sent prior to this date to exhibitors to register booth staff and dietary restrictions.
March 30 Advance warehouse shipping (see SHIPPING INFORMATION below for important details).
April 2 Show Site shipping (see SHIPPING INFORMATION below for important details).


RESOURCES & FAQ

Booth staff

Each 8x10 exhibitor package includes two booth staff passes, which may be registered online at texacep.org/connect20. Additional badges may be purchased through the registration portal. Deadline: March 20.

Educational Sessions

Registered exhibitors and sponsors have access to the lunches and educational breakout sessions. In accordance with ACCME guidelines, these are designated as “promotion-free” zones – all promotional activities should be limited to your contracted booth space. Booth staff passes are not eligible for CME credit.

Electrical Service

Information coming soon. 

Exhibitor Services

Freeman has been designated as the official general services contractor for TCEP CONNECT and can assist you with ordering electrical, audio-visual, or other booth enhancements. See information above under Important Contacts.

Food & Beverage

Information coming soon.

Hotel

The Worthington Renaissance Hotel is the official hotel partner for TCEP CONNECT. The group has secured a limited number of rooms at a discounted rate of $189/night plus applicable taxes. Book online hereDeadline: Friday, March 13, 2020 for discounted rate; after this date, reservations are subject to availability and prevailing rate.

Parking

The Worthington Renaissance Hotel offers valet parking for all registered guests. The following rates will apply:

Tiered Services:
0-30 minutes, 1/2 hour, $3
1/2-1 hour, $4
1– 2 hours, $6
2– 3 hours, $9
3– 4 hours, $12
4– 5 hours, $15
5– 8 hours, $17
8– 24 hours, $18

Overnight Guests: General hotel guests may obtain a parking card at the front desk for $18 per night. However, TCEP CONNECT attendees may purchase self-parking tickets at $10.00 per day in Gabriels or the SPIRIT SHOP (gift shop). You must show your conference badge to purchase this special ticket.

Valet parking fees: Overnight: $28 plus tax. For a full day (not overnight): $15. Oversized vehicles cannot be accommodated.

Planning Checklist

Whether this is your first show or your 50th, this thorough planning checklist will help you make the most of your exhibiting experience.

Rules & Regulations

Download the TCEP CONNECT Exhibitor Rules & Regulations here.

Social Media

Spread the word and promote your presence through social media! Be sure to include the official hashtag #TCEPCONNECT.

Shipping – there are 3 shipping options:

  1. Advance Warehouse via Freeman – for shipments received February 22 – March 15. See Freeman Quick Facts for important details.
    • Exhibiting Company Name / Booth # _________
      TCEP CONNECT 2019 – 478479
      C/O FREEMAN / AWD
      15505 LONG VISTA DRIVE, STE 210
      AUSTIN, TX 78728
  2. Show Site via Freeman – for shipments received directly at show site March 22-23. See Freeman Quick Facts for important details.
    • Exhibiting Company Name / Booth # _________
      TCEP CONNECT 2019 – 478479
      C/O FREEMAN
      AT&T EXECUTIVE EDUCATION & CONFERENCE CENTER
      1900 UNIVERSITY AVE, THE UNIVERSITY OF TEXAS AT AUSTIN
      AUSTIN, TX 78705
  3. Ship Directly to the Worthington Renaissance Hotel – see shipping details here.

Conference Agenda At-A-Glance

Friday, April 3, 2020
7:00 AM – 8:30 AM Continental Breakfast in Exhibit Hall
6:30 AM – 6:30 PM
Exhibit Hall Open
8:00 AM – 9:00 AM Opening General Session
10:00 AM – 10:30 AM Break in Exhibit Hall
12:00 PM – 1:00 PM Networking Luncheon
2:45 PM – 3:30 PM Break in Exhibit Hall
5:00 PM – 6:30 PM Welcome Reception in Exhibit Hall
Additional Activities Saturday, April 4, 2020
8:00 AM – 9:00 AM Continental Breakfast in Exhibit Hall
12:00 PM – 1:30 PM Awards Luncheon 
2:00 PM – 5:00 PM TCEP Board of Directors Meeting